UHI clubs and societies, which are affiliated to UHI Students’ Association, can apply for funding towards initial set up costs, such as buying equipment, or for events and/or activities. UHISA is funded by UHI upon the understanding that part of this funding will be used to support the development and maintenance of clubs and societies specifically for UHI students. The aim of these clubs and societies is to enhance the student experience by enabling students to interact with their peers and share experiences outside the UHI’s academic provision.
Nonetheless, the funding available to UHI clubs and societies is not unlimited. In the current economic climate of instability and limited resources, it is imperative that every opportunity is taken to expend money wisely and wherever possible seek the least expensive option. Additionally, self-funding enterprises are actively encouraged and UHISA can enable this by providing advice, support, and publicity of fundraising event/s on the UHISA website, Facebook & Twitter. Should you need any further assistance with fundraising events, please see the NUS Funding Guidance available from the UHISA Website.
It should be noted that, all funding applications are scrutinised by the UHISA Clubs and Societies Sub-committee, which comprises of three elected UHISA representatives and is observed UHI’s Student Development Officer. Therefore, it is essential that as much detail is given as possible. We understand that these are estimated costs but in order to gain approval for all or part of the funding applied for, it is necessary to have as much detail as is available for the sub-committee. It is also wise to submit your application early as it will take time to process it. The sub-committee must first be convened, which is usually once a month; in addition to this, releasing the funds from UHI can also take time.
In this section you are asked to describe the proposed activity. If possible, it would be very helpful if you could describe the aims and expected outcomes of the activity on an individual and/or group basis. By providing as much detail as possible, we can make an informed decision about your application. However, you are only expected to write a brief overview of the activity, a costing breakdown will be asked for in the following sections.
It is essential that each cost is presented individually; for example: admittance fees, travel expenses, food, advertising, B&B, etc. Equally, it is important to find out what each individuals’ needs would be: they may live a long way from the proposed meeting place and as a consequence will have additional costs; do they have any physical, mental or dietary needs incur a greater cost. Nevertheless, whether you choose to have each member absorb their own additional costs or you have a flat rate and absorb additional costs as a club/society yourself, it is a matter for discussion with your committee.
There are three columns within which you can: name the item cost; describe and justify this cost; and, finally state the actual cost. Please ensure as much detail is given as possible and break each cost down individually.
There are four possible sources of funding that should be considered prior to applying for funding: ‘Surplus’ is the amount of money you have left in the bank from previous funding applications, hence, the current balance of your club/society is a requirement here; ‘Membership fees’ are the amount of money each member has paid to become a member of your club/society – if this is a second application for funding within the academic year and these fees may have already been used, then please state so; ‘Sponsorship’, your club/society may have been offered sponsorship by an interested party to fund some of your activities, if so, please state who this individual is; ‘Fundraising’, as a club/society, you may have organised events that have generated some funds which could go towards some of the cost of the proposed activity. There is also a ‘other’ section, whereby you can disclose any other type of income.
For clarity, enter the total expected expenditure, income and subtract to generate the total expected income here.
If you have any further queries about your application, please contact Judith Crow, UHISA Vice President via email@example.com or by telephone on 07920703880. And finally, thank you for taking the time to seek funding for your club/society; I am sure your members will appreciate your dedication to enhancing their student experience.